Privacy Policy


UPDATED GDPR PRIVACY Progress Statement from The Partners

October 24, 2018

Dear AMS Clients,

For the last several months we have been working with a Privacy Consulting firm to assist us with GDPR requirements. Here is an update:

  • We have completed our gap analysis and we have appointed our Chief Privacy Officer (“CPO”), Karen Moreland. We will be updating the Privacy Notice posted on our website with this and other new information by December 31, 2018.
  • We are adding new procedures for GDPR data processor and data controller compliance. In most cases, AMS is the data processor of its clients’ data, and clients are data controllers under the GDPR.
  • We are creating a process for implementing Privacy Impact Assessments (“PIAs”) and GDPR Data Protection Impact Assessments (“DPIAs”), as needed, on privacy impacting processes, systems and products.
  • We are drafting contract addenda to address GDPR requirements between AMS and its clients.
  • We have started, and will continue, to train our staff on our new privacy policies and procedures.
  • We expect to have some general recommendations for our clients as well and we will share those when they become available. We expect more work to be of our compliance complete by January 31, 2019, and we will provide another update at that time.

Should you have any questions in the meantime, please contact AMS partner: Kirsten Machi at

Kind regards,

Kirsten, Karen and Lisa

AMS Partners

May 01, 2018

A Message From The Partners

Dear AMS Clients,

We want to inform you that AMS has retained a firm to assist with GDPR ( requirements. We are currently conducting a gap analysis and will be actively working toward GDPR compliance. Once we are further along in this process, we will give you an update of our status.

Should you have any questions regarding this, please contact AMS partner, Kirsten Machi at

Kind regards,
Kirsten, Karen and Lisa,
AMS Partners

January 22, 2016

Who We Are

Association Management Solutions, LLC (“AMS”, “we”, “us”) provides professional management services to our forum, special interest group, standards bodies and technology association clients. This privacy policy applies to information that could personally identify an individual person (often called “Personally Identifiable Information”) that we gather in the course of our business both offline and through and any other websites owned or operated by us that do not post a different privacy policy (collectively, “Sites”). Your use of a Site or your other engagement with AMS constitutes your acceptance of the terms of this privacy policy as revised from time to time.

What Information We Collect, How We Get It and How We Use It

Client and Member Information. Most of the Personally Identifiable Information we collect or have access to is provided to us by our clients and may include information about the respective client’s employees, contractors or members. Examples may include name, e-mail address, mailing address, phone number, organizational affiliation, employment title, authorization credentials or similar information. A client may provide this information to us directly and/or may request its members (or direct us to solicit its members) to provide us with this information such as through registration forms. We use this information to provide our requested services to the respective client and its members, to communicate with the respective client about our services or respond to such client’s inquiries or actions, to communicate with the respective client’s membership at the direction of such client, and to improve our services. All membership information is segregated and utilized only with respect to the client for whom it was provided. If an individual happens to be a member of two of our clients, such individual’s information may appear in both clients’ records as held by AMS, but will not be linked together within AMS’s records.

Website Visitors. If you visit our Sites as one of our clients, one of their members, or simply to learn more about AMS, we may log or collect some technical information such as IP addresses, browser type and page viewing history via cookies and other automated mechanisms. This information usually does not personally identify you, but it is possible that it could at some point be linked with other Personally Identifiable Information. We also collect information that you voluntarily input through our Site such as by completing a form, sending us an email or otherwise contacting us. We use this information to respond to your inquiry, provide services to our respective client with whom you are associated, or to enhance the online user experience such as efficient webpage navigation and loading.

Client Databases and Websites. In some cases, we host a database and/or website on behalf of a client. AMS’s practices will comply with this privacy policy. However, AMS is not in control of nor responsible for the actions or privacy practices of our clients, and we encourage you to review the privacy policy of our respective client with whom you are associated. Similarly, AMS is a passive conduit of any content its clients post, distribute, transmit or store utilizing an AMS-hosted client website, and AMS follows the “Notice and Take-Down” procedures of the United States Copyright Act as described in our Copyright Policy. AMS does not review, monitor, “scrape”, “mine” or otherwise collect data from its clients’ content, with the limited exception that we reserve the right to do so as we reasonably believe we are required to do to comply with any law, regulation or government authority.

Children’s Information. AMS’s services and Sites are a business-to-business platform and are not directed towards children under 13 years of age. If you learn that your minor child has provided us with Personally Identifiable Information, please contact us at

Sharing Information with Others

We utilize certain third-party entities, vendors and subcontractors to help us provide our services and Sites and to process related data, such as data storage facilities, technical infrastructure providers, social media for login credential validation, security vendors and payment processing companies, and we may provide your information to such third-parties, and/or permit such parties to collect the same through our Sites or services, as reasonably necessary to provide our services and Sites. Some third-party companies, such as payment processing facilities, may ask you to enter your Personally Identifiable Information directly with them and may provide some information back to us, such as approval codes. All third-party use of your information is governed by the privacy policy of the applicable third-party, and we disclaim any and all liability for a third-party’s actions, links, services and products. Should we undergo a change to our corporate organization (for example, merger, acquisition, financing or other corporate event), we may provide your relevant information to the relevant entity and reserve the right to do so. In rare circumstances, we may need to disclose your information (a) in response to a subpoena or law-enforcement procedure or as we otherwise reasonably believe we are required to do so by law, regulation or governmental authority, (b) to preserve our rights or property, or (c) to protect the personal safety of someone in an emergency, and we reserve the right to do so.

Third-Party Collection of Personally Identifiable Information

AMS does not knowingly permit or facilitate any third-party to collect Personally Identifiable Information about your online activities over time via the Sites, except to the limited extent described in this policy such as by our vendors and clients.

How We Protect Your Personally Identifiable Information

We take reasonable steps consistent with industry practice to protect your Personally Identifiable Information from loss, misuse, unauthorized access, disclosure, alteration or destruction. No measure of security is foolproof, so please keep this in mind when deciding the information you choose to provide to us or to your members through our services or Sites.

How to Update, Correct and Manage your Personally Identifiable Information

Should you wish to update, correct or otherwise manage any Personally Identifiable Information you or the client organization with whom you are associated has provided to us, please notify us at We reserve the right to retain information to the extent and for the duration it is reasonably necessary or helpful in making our services or Sites available to the respective client or for archival business purposes, or as we reasonably believe we are required to do by law or regulation. Our respective client may have its own data retention policy.

You can typically remove and reject cookies from our Sites with your browser settings. Many browsers are set to accept cookies until you change your settings. If you remove or reject our cookies, it could affect how our Sites work for you.

Do Not Track Signals

The Sites currently do not support the ability to respond to “Do Not Track” signals or other similar mechanisms that may be emitted from a user’s device.

Changes to this Privacy Policy

Should we decide it is useful or helpful to make changes to this privacy policy, a revised version of the policy will be posted at this location indicating a new effective date. Your continued use of any of the Sites or our services will constitute your acceptance of the revised policy.

Governing Law

We are located in California, U.S.A., and this privacy policy will be governed by California law without regard to any conflict of law principles. By using any of the Sites or our services, you submit the jurisdiction of and within the State of California. You acknowledge, agree and expressly consent that the use and transmission of your Personally Identifiable Information as described above, along with any data or information you or our client with whom you are associated provide to us, may occur within and/or outside of the U.S.A., including in jurisdictions that may have less protective data protection laws than the region in which you are situated, and that your Personally Identifiable Information may be stored and processed manually and electronically through global systems and tools for the purposes described in this Privacy Policy.

How to Contact Us

If you have any questions or concerns about this privacy policy or your Personally Identifiable Information, please contact us at: +1-510-492-4000 or